Your accountant hashalf the answer.
Xero knows what customers paid. Autotask knows what they took. Neither one can tell you which customers are worth having, because the number lives between them. Canopy Finance is the piece in the middle: your management accounts, cash and customer profitability, live, and built for an MSP.
Finance
August 2026 · month-to-date · Xero data synced 8 min ago · loaded cost £18/h from payroll
Cash today
£182,400
across 3 accounts · +£12.4k on last month
Recurring revenue
£86,420
per month, from Autotask contracts
Debtor days
41 days
target 30 · £38.2k overdue
Staff cost of revenue
46%
18 people · £18.00/h loaded
13-week cash forecast
From Xero invoices and bills due, plus payroll
Customer profitability
Invoiced (Xero) − hours × £18/h (Autotask) · last 3 months
| Customer | Invoiced | Hours/mo | Cost to serve | Margin | Margin % | Status |
|---|---|---|---|---|---|---|
| Osprey Marine Group | £14,820 | 8.4 | £1,512 | £13,308 | 90% | Healthy |
| Harbourline Logistics | £9,140 | 11.9 | £2,142 | £6,998 | 77% | Healthy |
| Fenwick & Moore Accountants | £6,410 | 10.0 | £1,800 | £4,610 | 72% | Healthy |
| Calder Print Co | £1,980 | 26.4 | £4,752 | −£2,772 | −140% | Losing money |
| Stonefield Surveyors | £2,640 | 14.1 | £2,538 | £102 | 4% | Below target |
Calder Print Co pays £660 a month and takes 26 hours of it. Nobody had put those two numbers side by side.
Commentary — August
Every figure links to where it came from
Revenue held at £147.2k, but gross margin fell 4 points to 61% — reactive hours rose 9% while recurring revenue was flat. Cash is comfortable today and dips to £96.3kin week 7 as the VAT payment and two payrolls land before Osprey's renewal invoice clears.
Questions for the meeting
- · Calder Print Co has lost money three months running — reprice, cap, or exit?
- · Debtor days are 41 against a target of 30. Who is chasing, and from when?
Illustrative data — company names and figures are fictional.
Your management accounts, on the 4th.
Most MSP owners find out how last month went somewhere near the end of this one — in a spreadsheet, from someone who does not know what a ticket costs. Canopy writes the pack the moment your books are closed and emails it to whoever needs to read it.
Management accounts for August 2026 · Kestrel IT
from Kestrel IT <accounts@kestrelit.co.uk>
Kestrel IT Limited
Management accounts
August 2026 · prepared from Xero and Autotask
This month
Revenue of £147,210 was 6.2% ahead of August last year, but gross margin slipped to 61.4% — reactive hours rose 9% while recurring revenue was flat. Cash closed at £182.4k and dips to £96.3k in week 7 as the VAT payment and two payrolls land together.
Questions for your meeting
- Calder Print Co has run at a loss for three months. Reprice, cap the hours, or exit?
- Debtor days are 41 against a target of 30 — who owns chasing, from when?
Revenue
£147.2k
+6.2% vs Aug 25
Gross margin
61.4%
−4.0 pts vs Jul 26
Net profit
£21.8k
−£3.1k vs Jul 26
Cash · 31 Aug
£182.4k
£182.4k today
Profit & loss
| £ | Aug 26 | Jul 26 | Aug 25 | vs Aug 25 |
|---|---|---|---|---|
| Revenue | 147,210 | 146,880 | 138,640 | +6.2% |
| Cost of sales | 56,820 | 52,410 | 51,900 | +9.5% |
| Gross profit | 90,390 | 94,470 | 86,740 | +4.2% |
| Overheads | 68,590 | 69,520 | 66,110 | +3.8% |
…plus revenue mix, cash & debtors, customers needing attention and people
Written, not just charted
A paragraph on what actually changed and why — revenue, margin, cash, the customers behind it — rather than twelve charts you have to interpret yourself.
Every figure links back
Click any number in the email and land on the screen it came from, with the Xero or Autotask source behind it. Nothing in the pack is a claim you can't check.
The questions, not just the answers
It ends with what to actually discuss — the account losing money three months running, the debtor days drifting. Decisions you take get logged and carried into next month's pack.
From you, to whoever you choose
Sent from your own domain with your logo and colour, to the recipients you pick, on the day your books are closed. Send yourself a test first.
Illustrative data — figures are fictional.
Not once a month. Whenever you want.
Your accountant's pack arrives after the books close, once a month. Canopy Finance reads Xero and Autotask continuously: the same numbers on any day of the month, a cash forecast that moves with the bank feed, and a commentary you can rewrite every week. Here is how the two halves are joined.
The money
Invoices, bank balances, the P&L and payroll totals, read-only. Canopy never writes anything back to your accounts.
The hours
Ticket and project time per customer — already flowing into Canopy for the rest of the product, so there is nothing new to set up.
The answer
Revenue and hours joined per customer at your loaded cost, giving you true margin, the accounts to reprice, and the questions to ask about them.
Read-only, and totals only. Canopy connects to Xero with read permissions and never writes back — no invoices raised, no ledgers touched. Payroll is read as monthly totals to work out a loaded cost per hour; individual salaries are never read, stored or shown.
Profit & loss, against budget
Thirteen months straight from Xero, with income grouped into the categories an MSP thinks in rather than your chart of accounts. Lines more than 10% and £500 worse than budget are called out, so a bad month explains itself.
Cash, debtors and a 13-week forecast
Cash today across every bank account, what customers owe you, what you owe suppliers, and where the balance is heading. Debtor and creditor days tell you whether it is a sales problem or a chasing problem.
What each customer actually earns you
Invoiced revenue from Xero against hours from Autotask at your loaded cost per hour. The accounts quietly consuming more service than they pay for stop being a hunch and become a number.
People and cost, without the payslips
Headcount, loaded cost per hour and staff cost as a share of revenue, derived from Xero payroll totals. Totals only — Canopy never reads or shows an individual's pay.
The month in a paragraph — and the questions
A written commentary on what changed and why, with every figure linked back to the screen it came from, plus the questions worth taking to your management meeting. Decisions get logged, and open ones carry into next month.
Alerts that reach you first
Cash falling below the floor you set, receivables going overdue, a customer's margin slipping, invoicing drifting under contract. You hear about it when it happens rather than when someone next opens a report.
Priced separately
Finance is an add-on, or a product on its own
It's built for owners and finance rather than the service desk, so it isn't bundled into the ticket-banded plans. One flat price whatever size your MSP is.
Add to any Canopy plan
£99/mo
On top of your Core, Growth or Scale plan, same price on every band. £83/mo billed annually.
Or on its own: Canopy Finance
£99/mo
Just the Finance module, without the rest of Canopy: connect Autotask read-only and Xero, and that's it. £83/mo billed annually.
Start with Canopy FinanceBoth come with a one-off £500onboarding session: we map your Xero accounts, match your customers and reconcile the first pack against your accountant's. Prices exclude VAT.
Stop finding out in Marchhow February went.
Your accountant's pack comes once a month, after the books close. Here the numbers are there whenever you want them, and the commentary can be rewritten every week.
Canopy reads Xero read-only: you connect it in a couple of clicks, and we map your accounts with you in the onboarding session. Canopy Finance is £99 a month flat, plus the one-off onboarding session; or add it to any Canopy plan.